When you resign from your job, you terminate or end your employment. You can resign from your job in a way that reinforces your professional image and keeps current employer relationships positive.
You can resign and keep doors open for future opportunities by building, not destroying, relationships with colleagues and customers. Use these tips to effectively resign from your job.
Are You Sure You Want to Resign?
Before you resign from your job, do a self-check.
If you are leaving for another employer, do you have your job offer letter and start date in hand? Even with legal documents, employers have been known to renege on job offers. You don’t want to offer your four weeks' notice if you don’t have a new job waiting when you resign.
Are you resigning from your job without another job waiting? Be careful if you need employment income. Good jobs are tough to find. You may want to rethink your decision until you have a job in hand or you're prepared for unemployment.
Angry with your boss? Your company? Feeling used and abused by your employer? Don’t walk out in a snit or make a spur of the moment decision to resign that you’ll regret later. You can maturely and secretly job search while you’re currently employed. Don’t leave or give notice until you’re ready to resign from your job. Meantime, you may want to hold onto your job.
Prepare to Resign From Your Job
You never know how your employer will react when you resign from your job, although your employer’s past behaviour when other employees have resigned, may give you a reasonable expectation.
You don’t know if you’ll be able to work out your four weeks' notice or if you’ll find yourself standing in the parking lot, so organize your current projects, and clean up your business and personal work space, computer, and desk drawers before you resign.
You don’t want to remove family pictures, for example, because that would spark suspicion that you are job searching or preparing to resign.
Remove personal information from company property like laptops and cell phones. Make sure that you have your address and phone lists and work samples that you’ll need going forward in your career.
For example, you’ll want to have copies of employee handbooks, job descriptions, and other positive contributions that you made at work for your portfolio moving forward. (While your actual work contributions belong to your employer, samples and templates give you a head start in your new job.)
Some employers will kindly give you copies of personal information that you have stored on your computer, cell, and other electronic devices after you resign. Some won't, so be prepared for the worst case scenario before you resign from your employment.
Resign by Notifying Your Boss
You owe your first discussion about the termination of your employment to your boss. He or she, or Human Resources, when notified that you are resigning, will likely ask you for a resignation letter. This letter is for your permanent employee file and for your employer to prove that you resigned and were not fired or laid off.
While you may be tempted to dump all of your frustrations about your job or employer on your boss, think positively. You are moving on and you want to leave a positive final impression.
Tell your boss what you are doing; skip the why unless it is a positive reflection on you. Thank your boss for all of his or her help and support. Make positive statements about your experience with the company, how much you learned, the opportunities that your job provided, and so forth.
You have absolutely no reason to burn bridges, that may prove useful later in your career, by leaving a negative final impression when you resign.
The same goes for Human Resources and your resignation letter. Polite, positive, and brief are key to how you need to resign from your job. Write professionally and in a forward thinking manner when you resign.
Offer Assistance With the Job Transition When You Resign
Two weeks' notice is standard and expected practice when you resign from your job. Your employer may not take you up on it, and you may find yourself walked to the company door when you resign, but you need to offer your help and transition assistance as a courtesy.
Offer to train your successor, or the person who will fill in until your successor is chosen when you resign. Write manuals and operating procedures that describe the steps that you followed in key components of your job, if you do not have these developed already.
Fulfil client engagements and introduce your replacement to customers and vendors. You can even offer to continue to answer questions and help when you have started with your new employer, with his or her permission, of course, unless you help during off-work hours.
Your efforts to make the transition seamless for your employer when you resign will be remembered and appreciated.
Do keep your start date commitment to your new employer. As much as your former employer may need your help – and some never seem to realize that you are leaving until the day before you go, the employer is just that – former. Don’t start on the wrong foot with your new employer to appease your former employer when you resign.
Prepare for the future
You’ll want to prepare for a future that you can’t yet see. Ask for a reference letter. Make sure that you are connected with colleagues, bosses and friends on LinkedIn and Facebook. Former colleagues change jobs, move on, and become difficult to contact over time. Plan to periodically stay in touch even as you move into the next chapter of your employment.
Participate in the Human Resources Exit Interview When You Resign
When people ask us about participating in exit interviews, we encourage them to take the time. Depending upon your employer, however, you may want to respond to the questions asked cautiously. If you have genuine ideas for improvement that might benefit the employees who remain, respond positively to the improvement questions.
The exit interview is not an occasion, however, to cuss out your former boss, complain about how you were treated by the company, or air your grievances about why you resigned. The time to have shared these issues was when you were employed and able to affect your job and company. At an exit interview, the only thing these opinions affect is how the employer will regard you upon leaving.
Just as you resigned from your job verbally to your boss, wrote your resignation letter, and spent your final few weeks, professional, positive, polite behaviour rules the day. The one thing you don’t want to leave behind you when you resign is a bad impression.
Say Good-bye With Class and Professionalism When You Resign
If you have worked out your notice, you will have the opportunity to email a formal note to say good-bye to your colleagues. Make sure that you include a brief statement about where you are going to seamlessly close this chapter in your employment history.
You will also want to include a personal email address and a personal phone number where colleagues can stay connected and reach you, if needed. Remember that on your last day, your access to email and telephone accounts will be discontinued, since you are no longer an employee, unless you and your employer have a different agreement.
Jose joined New Frontiers in 2000 working a variety of roles from recruitment consultant to in-house recruiter and staff trainer and now General Manager. Jose has a wealth of travel industry experience having worked in travel for 8 years prior to joining New Frontiers with roles in retail and for a tour operator.